Ok so I’ve used OneNote for years because it was free with O365. But I’m loving what I’m building on Coda. I have some concerns though so maybe someone can help here.
OneNote has a desktop and a web version so I feel like I have a little more control and that if OneNote web crashed I’d still have all my data on the desktop at least until I synced. But things go into the deleted folder so easy to recover.
Size – I’ve not found any size limitations to OneNote. I have notes on every book I’ve read, videos I’ve watched, etc. I have notebooks for each subject for school for my children in our homeschool, etc.
Automation through Power Automate works and doesn’t cost me any more money. Sometimes it’s ugly to build, and not my favorite platform but if I create a new page I can have it add a link to my calendar, send me an email, all sorts of things and it costs me no extra per month to do so.
Ok. But I love Coda, I love the tables, I love the automation that is in it, buttons are great. So what I’d like to do is move all my OneNote notes to Coda and get rid of OneNote completely.
But I worry about losting data. Some of my OneNote data doesn’t exist outside of OneNote so how do you back up Coda automatically?
I also worry if Coda can handle it. I see that I could do cross doc so I could make a new doc for what I have as different notebooks in OneNote and then make some master page in my primary doc to link to all those separate docs and that might keep me from hitting some size limit that would make it slow.
But I’m concerned that the cross doc won’t be enough because it says I have to pay more to get actions to work cross doc. I can’t afford more. Single mother, 6 kids, homeschooling, not working until the last one turns 18 so we have a tight budget.
If I put all my info into ONE doc will that doc get too slow to be useful? Will I need to pull out each year’s data and store it separately to keep it from getting slow?
Right now I have basically a planner built and put a record into several tables for each day, tracking various things. No row has a lot of data in it but there should be 365 rows at the end of each year. I’d like to be able to analyze things and see how I did in a particular week, month or even year or compare from one year to the next so having all my data in the same table is preferred and if I have to break it out by year to keep it from growing too large that would be a problem.
If I move all my data from OneNote how secure is it? How do I auto backup? what happens if Coda collapses and I lost everything?
Automation with coda and Zapier works really well but I cannot afford the $30 a month to pay Zapier to get more than 5 zaps. I would love to get Zapier included with Coda or get Coda’s api to work with IFTTT which is much cheaper than zapier and I can afford since they just did a set your price for life for their new pro option.
So should I wait longer and just leave my old stuff sitting out in OneNote until Coda grows up a little more and there is some cheaper automation option available? Right now I’m posting links of things into Coda from OneNote so that I can access my data there but it is annoying to always be going back and forth. In Coda I could just search for something I had done in the past just like in OneNote. I want to make Code like my personal life management tool and keep it open all day and everything I do gets recorded in there.
So…thoughts, ideas, comments? How big can one doc get in Coda? When you open a doc does it load the entire thing into memory or does it just load the page you open?
Also web usage is a concern as I live and travel fulltime in an RV so I only have cellular internet. Although I have a grandfathered, unlimited Verizon plan at any moment Verizon could cancel that on me so I try to keep my data usage below a certain point. If it’s constantly loading the entire doc each time I open it, putting more into it would cause more data usage. If, however, it only loads the actual page inside the doc that’s not bad.
Thank you for your input to help me make the best, informed decision I can.