This is awesome, Anna! Sounds like a great conference. Looking forward to hearing how the doc/app you made works out!
A few things coming down the pipe that might help:
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Permissions. Right now you can lock a doc so that users can only perform certain actions (i.e. can only press buttons, can only edit their own rows, etc.) without unlocking the doc. But soon (very soon!) we are launching the second piece of this — permissions. This will allow you designate the people who have permission to unlock versus those who can’t. So, in your case, you may designate the conference organizers to be able to unlock but the rest of the conference goers can’t, so they will have no way to accidentally edit something they shouldn’t. More about this here.
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Also very soon we will launch hidden sections, so you can hide certain sections that may be more administrative.
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Publishing. We are actively working on creating a better publish-to-web experience so that it will be easier to distribute your app to folks. We’ll be announcing more on that in a bit but some version should be available before the conference.