If you share or publish a doc that @-mentions people or includes a table with a people column, others who copy the doc will inherit the selectable people for that doc. We’ve heard your feedback that this isn’t ideal behavior, and today we’re launching an update that clears non-referenced people when your doc is copied.
Here’s an example of a table from a published doc that includes several team members from the author’s workspace:
Here’s how that same table behaves for a user who copied the published doc to their own, private workspace. You’ll notice the list of selectable people has far fewer options:
No extra work is needed on your part to make this happen. Any non-referenced people will automatically be removed as selectable options when someone else copies your doc. This applies to published docs and shared collaborative docs. Note, however, that if you publish a doc that includes people as examples, those people persist as options when the doc is copied.
We hope this enables you publish with even greater confidence, and that you share your great ideas and frameworks as discoverable docs in the Doc Gallery!