Docs bring ideas, teams, words and data together to collaborate, work, and inform. But we’ve heard that sometimes it’s tricky bringing your entire cohort of collaborators together in a doc due to limitations with sharing. When you click ‘Share’ and begin entering the name of a collaborator, not much happens unless you know their email address by heart or your workspace is configured to help you auto-complete colleagues’ names.
We’re changing that, and making it easier to share docs with your Google Contacts.
Starting today, when you enter the sharing flow, you’ll have an option to connect to Google Contacts. After you authorize your account, typing a few letters will generate suggestions based on the people in your existing list of Google Contacts, including people you have emailed from Gmail.
Syncing with Google Contacts will also help you add people from your contacts to People Columns in your docs.
This option is available to all Coda users, independent of whether you use Google Login or a custom Email + Password combination to login to Coda. To see your Google Contacts, simply visit http://contacts.google.com/ and note that the list also includes people in the “frequently contacted” section so you likely have contacts even if you have never added them directly.
In general, if you’ve emailed someone from Gmail, shared an event with someone from Google Calendar, or used other Google services to connect with people via their email address, they should be available for sharing if you enable Google Contacts import from the Sharing menu or your account settings.
Note that this operates separate from our Google Contacts Pack; enabling the import for sharing does not automatically install the Pack for use in your docs, nor vice-versa. Additionally, please be advised that this process is enabled via the Google People API. For details on security and privacy associated with the API, please visit Google’s API Guide.
We hope this makes it easier to share your docs with your intended collaborators, and removes some steps of having to track down email addresses for sharing.